Site Selection & Hotel Contracting
Choosing the right venue for your event can be daunting--especially for large events requiring contract commitments years in advance.
UES goes beyond your traditional 3rd party negotiators to understand your conference's current needs and uses predictive modeling to anticipate what it will need in the future. We constantly search for ways to reduce cost and maximize convenience to attendees by integrating your event schedule and in-conference transportation requirements when selecting main event and satellite hotels.
We know the ins and outs of hotel contracting and negotiate competitive room rates while helping you avoid potentially costly attrition fees and other hidden expenses.
We specialize in making in-conference transportation seamless and stress-free by managing all aspects of it: route planning and optimization, contracting with busing and other transportation providers, planning and permitting with local agencies, and providing helpful staff to make sure your attendees are where they need to be hassle free.
As with all our services, we apply an analytical edge that allows us to predict your transportation needs from year-to-year and optimize routes. These data driven methods have yielded hundreds of thousands of dollars in savings for our CTSO clients.
Group Travel & Leisure
We arrange group travel that combines transportation and lodging for your national conference into one convenient package. We will arrange for pick up at strategic locations across your state.
Group travel options also include group meals during travel and the conference to reduce overall cost to attendees and arrangements for group leisure activities, such as outings to theme parks and other local attractions.
Hands-on Conference Management Assistance
UES is committed to making things run smoothly behind the scenes so that you can present a extraordinary experience for your attendees. Whether it is laying out a game plan for registration, training volunteers to handle crowd control at general sessions, or staying up till 2 am to write a replacement grading key for a medical math exam, our committed conference professionals are passionate about every detail of the conference experience.